how to estimate moving costs with confidence as a first-timer

Start with the big drivers

Moving prices hinge on distance, the size of your shipment, and time. Local moves often bill by the hour; long-distance quotes lean on weight or cubic feet and mileage. Note the season too-summer weekends tend to cost more.

List what you’re moving

Make a quick inventory by room, including furniture dimensions and boxes. Flag heavy or fragile items like pianos, safes, or glass tables that may need special handling.

Build a simple estimate

1. Truck and labor: Estimate hours (loading, driving, unloading) times the crew rate.
2. Transportation: For long hauls, use a per-pound or per-cubic-foot range.
3. Materials: Boxes, wrap, tape, and mattress bags.
4. Access fees: Stairs, long carries, shuttles, parking permits.
5. Coverage: Valuation or insurance upgrades.
6. Tip and cushion: Add 10–15% contingency.

Validate your numbers

Get at least three written quotes after a virtual or in-home survey. Ask for binding or not-to-exceed options, clarify what’s included, and confirm cancellation and reschedule terms. Finally, compare reviews and availability-not just price.